A well-orchestrated project initiation often results in numerous differences between the SOW and the client’s desired outcome. This is perfectly normal as the project initiation is much more extensive and intensive than the engagement pursuit. The critical aspect then becomes managing scope and expectations.
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Discovery Questions
What is it: Create a catalog of your best Discovery Questions and maintain them in a central repository for use on all Projects. When the Project starts, deploy the required Discovery Questions to make sure your consultants don't miss anything. Use CCP Surveys to collect insights into the company's business. You can send these out before you even start the project so you get off to a running start. Why do I need it: Document Q&A interactions so other team members have access to the content. Great reference tool down-stream and helps eliminate she-said / he-said issues. |
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Business Requirements
What is it: As you define a Business Process and identify a business need not addressed by out-of-the-box functionality, create a Requirement. You can then review and approve the Requirements and this starts the traceability proces Why do I need it: Control scope by only allowing standard functionality and approved changes to be incorporated into the solution. Non approved Requirements cannot proceed further than identification. |
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Legacy Report Alignment
What is it: Used to upload all existing reports, prioritize them, determine what reports in the new system will be acceptable replacements, approve new report development and provide forward traceability to future development. Why do I need it: Makes sure that legacy reports are not the forgotten step-child during the implementation. Provides excellent traceability during specification, development and testing. |
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Activities and Tasks
What is it: Allow for project activities (tasks) to be added, executed and managed. Includes over 40 meta-data elements that map to MS Project Plan columns. Why do I need it: Track user progress, cost, schedule, milestones, summary tasks and more. Team participants are responsible for keeping their tasks current in CCP so the Project Managers does not have to update every task. |
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Team Participant Home Portal
What is it: Each Team Participant has their home page that displays all the Project work currently assigned to them and requiring attention. Content is based on colors to signify if due this week, due today or behind schedule. Why do I need it: By having content that a participant is responsible for being proactively presented to them it makes it easier to locate content and act in a timely manner. |
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